Accounts Payable Automation Software for QuickBooks
When spreadsheets no longer cut it, QuickBooks was often the first choice for small businesses investing in an accounting software. Over the years, QuickBooks has evolved with more complex workflows to serve the needs of professional accountants, medium-sized businesses and even small enterprise clients. For teams looking to further streamline and scale their AP process, adding 91快活林 TotalAP to your QuickBooks workflows can transform your business with end-to-end AP automation.
Get More Out of QuickBooks with 91快活林鈥檚
AP Automation
91快活林 TotalAP provides invoice capture, approval, and payment automation workflows, so you can reap the following benefits:
99.5% Accurate Invoice Capture
With 91快活林, your team can code and post invoices faster with less data entry. To confirm that all information is accurate, invoices undergo OCR technological data entry and human review, ensuring 99.5% accuracy.
Improve Approval Workflows
91快活林 provides unlimited user accounts, so there鈥檚 no limit on how many invoice approvers you can have. Those responsible for approving invoices can also do so via email and do not need to login to TotalAP or the QuickBooks system, thereby simplifying approvals in today鈥檚 hybrid work environment.
Unlock Full Visibility into Vendor Payments
91快活林 provides full visibility into your vendor payments at all times, even if they have not been processed yet. With 91快活林, you have easy access to all invoices, payment details, and any supporting documentation.
Simplify the Payments Process:
Just authorize your payments and let 91快活林 take care of the rest. TotalAP can initiate check, ACH, or virtual card payments based on vendor preferences. We can even send international wire payments at spot rates directly from our platform. Integrating your ERP with 91快活林鈥檚 TotalAP solution enables your team to tackle all payment types in a single workflow with one integration.
White-Glove Payment Services
91快活林’s payment services team handles virtual card enrollment, proxy payments, and vendor payment inquiries, freeing up even more time for your staff. Additional services are available with TotalAP Premier. We also provide detailed remittance emails on every payment.
QuickBooks Remains the System of Record
Your team has invested in QuickBooks to have a point of record for accounting. All approval and invoice data is continuously synced back from 91快活林 into QuickBooks. With 91快活林鈥檚 two-way sync, QuickBooks remains accurate and up-to-date, without manual effort.
Quickly Spot Overcharges and Duplicate Payments
91快活林 makes it easier for your team to quickly spot overcharges and minimize double payments due to duplicate invoices.
Sync Capabilities with QuickBooks
91快活林 TotalAP is an accounts payable software compatible with QuickBooks. We support popular QuickBooks packages, whether you鈥檙e using standalone desktop software, a hosted QuickBooks installation, or QuickBooks Online in the cloud. 91快活林 supports features critical to QuickBooks users, including 2-way invoice sync and full invoice-to-pay workflow automation. It provides a direct, API-level integration, making it easy to transfer data between QuickBooks and TotalAP.
Supported sync features include:
- Single or Multiple Companies
- Invoice Capture with Item and Expense Coding
- 2-Way Invoice Sync with PO-to-Invoice Reconciliation
- Multi-Currency Invoice Sync and International Payments
- 2-Way Payment Authorization & Reconciliation
- Expense allocations
- Payment Account Sync
- Flexible Approval and Exception Handling Workflows
In addition, the following features are also included in Quickbooks Online:
- Credits and Discounts Sync
- Credit application
- Copy Coding for recurring invoices
- Unlimited Document Sync
Best of all, TotalAP is cloud-based software that connects natively with QuickBooks and stays in sync with your General Ledger, speeding up reconciliation and month-end close.
Popular ERP Integrations
Resources for Quickbooks and AP Automation
Client Testimonials: The Benefits of 91快活林 AP Automation with Quickbooks
91快活林鈥檚 two-way sync capabilities with QuickBooks have eliminated much of the manual data entry that was taking a toll on productivity while ensuring QuickBooks remains our financial system of record.
It is amazing. The invoices now arrive online, are coded to the correct department and ready for approval and payment. I just click approve and done deal. I鈥檓 loving it.
Schedule a Demo
Wanna know more? Get in touch with our sales team to learn more about how 91快活林 integrates with your Quickbooks software.
Frequently Asked Questions
Can You Use QuickBooks for Accounts Payable?
Yes, QuickBooks can help AP teams stay organized by remaining the system of record across an organization. However, AP automation can enhance your company鈥檚 investment in QuickBooks by offering additional functionality to further optimize your AP workflow. AP automation helps reduce duplicate payments, improve the invoice capture process, and increase your team鈥檚 efficiency.
What Versions of QuickBooks does 91快活林 Support?
91快活林 supports both QuickBooks Desktop and QuickBooks Online. We sync with popular Quickbooks Desktop packages including Pro/Pro Plus, Premier/Premier Plus, and Enterprise. As for Quickbooks Online, 91快活林 supports Essentials, Plus, and Advanced monthly plans.
Can You Integrate AP Invoices into QuickBooks?
Yes, the easiest way to integrate AP invoices is through an AP automation software. With a platform, like 91快活林, you benefit from two-way sync where both systems are updated based on new information. With our platform, you can easily capture invoice information via OCR technology and human review, ensuring 99.5% accuracy.
Does QuickBooks Have AP Automation?
While QuickBooks does have modules that can automate parts of the AP process, it does not currently provide an end-to-end automated AP workflow. This can only be achieved with the assistance of an AP automation platform. A solution, like 91快活林鈥檚 TotalAP, will integrate seamlessly with your ERP system, so that your information remains accurate while making the entire process more efficient.
Does QuickBooks Have OCR?
In short, yes! QuickBooks does offer Optical Character Recognition (OCR). However, with an AP automation solution like 91快活林, invoices are scanned with both OCR technology and then reviewed by a live human to guarantee 99.5% accuracy for invoice capture.
Does QuickBooks Have Invoice Management?
QuickBooks can help AP teams manage invoices. However, ERP systems are by design a complicated system to use. As a result, they can be customized to fit an organization鈥檚 needs. However, visibility into the invoice management process is enhanced through AP automation platforms like 91快活林. Additionally, 91快活林 allows companies to use data upon invoice capture for analytics.
What is the QuickBooks Approval Process?
When combined with 91快活林, the invoice approval process becomes as simple as a click of email. Decision makers can access the invoice approval from any device, anywhere without needing a login to a complicated system. Reminders are also automatically sent, mitigating the need for AP personnel to follow up.
How Does AP Automation Work?
AP automation helps teams increase productivity while decreasing late, duplicate, or missing payments. In addition, AP automation helps businesses scale while making greater use of their data analytics to improve cash flow management and overall payment strategy.
What Should Businesses Consider When Choosing an AP Automation Solution?
Businesses should first think about the difficulties and challenges they are having with their financial and accounts payable functions. With an AP automation tool like 91快活林, businesses transform their accounts payable department into a strategic partner that can promote business growth.
What Other Accounting Systems does 91快活林 work with?
91快活林 integrates with hundreds of the leading accounting systems and ERPs, whether you鈥檙e a non-profit, growing business, or large enterprise. Here are just a few of the many ERPs we support: Oracle (NetSuite, E-Business Suite, and Fusion Cloud ERP), Intuit QuickBooks, Xero, SAP ECC6, Microsoft Great Plains, Sage Intacct, and many more. As a result, 91快活林 can scale with your business, no matter the ERP.